If you’re organising an event within the district you need to tell us. Whether the event is large or small our Safety Advisory Group (SAG) are here to help the event run safely.
Notify us about an event
After you notify us
Your local SAG will assess the event using the information you provide on the event notification form.
If your event is considered to be large scale, hazardous, unusual or you have not run an event in the area before, you may be:
- asked to submit your event management plan
- invited to attend a SAG meeting to discuss your event in more detail , either virtually or at Castle House
Low risk events
Small, low risk events such as village fêtes will not normally be taken to a SAG meeting.
The SAG will advise you on whether your plans are appropriate. They may ask for more information or ask that you change or add information in your plan to improve safety at your event.
The role of the Safety Advisory Group
The role of SAG is to help event organisers achieve good standards of public safety at events taking place in the district and to ensure best practice is followed to:
- safeguard the wellbeing of all residents and visitors at our public events
- ensure, as far as reasonably practical, any inconvenience to residents, businesses and the general public is minimised
Event Safety Management Plan
Depending on the type and size of your event you may need to complete an event management plan.
This is a useful document for any event organiser as it will keep all your plans, procedures and information in one place and ensure you have considered all the events requirements.
You may not need to complete all sections.
What SAG does
The Safety Advisory Group will review the documents created by the event organiser to understand all the details of the event, which may include:
- Event Management Plan
- Risk Assessments
- Traffic Management Plan
- Fire Safety Plan
- First Aid Plan
- Insurance Cover
- Licences
- Contingency plan for dealing with major incidents or unexpected events
- Statement of intent setting out the responsibilities of the relevant individuals and organisations involved in the event
- Food safety and hygiene arrangements
- Water supply, sanitation and waste management arrangements
An important role of the SAG is to bring all relevant parties together to plan and prepare for the event in a coordinated way. The SAG is there in an advisory capacity, providing valuable independent advice to event organisers.
Read the full SAG terms of reference, including our statutory provisions for food safety and health and safety at your event.
Partners
Our Safety Advisory Group (SAG) is comprised of various partner agencies offering specialist advice on issues related to public safety.
This includes:
- Environmental Health
- Community Safety
- Licensing
- Highways - Nottinghamshire County Council
- Emergency Planning - Nottinghamshire County Council
- Nottinghamshire Police
- Nottinghamshire Fire and Rescue Service
- East Midlands Ambulance Services
- East Midlands Building Consultancy
- Event organiser – this may include delegated contractors
- Legal services representative from the council
- Other relevant local authority service representatives, for example community sport or parks and amenities
Contact us
Email: SAG@newark-sherwooddc.gov.uk